Work Requests

College Relations Work Request

Please fill out the following form, PRINT and submit to the office of college relations - Barker Cypress Campus, LRNC 246.
Note: Marketing of an event needs to be planned at least 2 months in advance. Use this worksheet to help figure out dates for submitting marketing requests to college reations. Proceed to worksheet. >>

CONTACT INFORMATION:

Name:
Division/Department:
Sponsoring Group:
(if applies)
Location:
Phone:
E-mail:
Supervisor:
Supervisor's E-mail:

EVENT/PROGRAM INFORMATION:

Name of Event/Program to be advertised:
Target Audience:
Students Faculty Staff
Community Other  
Date:    
Time:

MARKETING ITEMS

* List of Marketing Items:
Direct Marketing Items (poster, flyer, postcard, banner, eCard)
Brochure
Online Campus Event Calendar Posting
Web Site Home Page Rotating Promotion Box
Web Site Header Page Rotating Promotion Box
Buzz Web Page Promotion
Street Marquee
Television Monitors
Press Release
Week-at-a-Glance Internal E-mail
Bi-monthly Internal Cy-Fair College eNewsletter
Promotional Items

Go to end of form >>

Direct Marketing Items (poster, flyer, postcard, banner, eCard)
Note: You will receive a follow-up e-mail from College Relations regarding further details.
Size: 
      Flyer - 8 ½" x 11" Poster - 11" x 17"
      Postcard - 4 ½" x 5 ½" Postcard - 5 " x 8 "
      Banner - 10' x 4' eCard
      Other  
 
      Color Black and White
 
Special Instructions: (Note: Limit text to visible area.)
     
Pick-up or Mail Delivery Date:      
PLEASE READ:
  • Please submit all requests via the work order request form with enough lead time to include design and printing.
  • If possible, please submit 3-4 weeks prior to deadline (IF APPROPRIATE TIME IS NOT GIVEN – JOB SUBJECT TO REFUSAL). If possible allow 3 - 5 days for digital printing, and 7 -10 days for offset printing.
  • Production time may vary depending on the department workload.
  • Have a hard deadline in which you would like to have printed piece in hand, this includes any drafts needed for meetings.
  • Include budget code for any printed material when submitting job.
  • All jobs must be approved with the Dean before begining.
  • All print materials must be approved by Vice President before going to print.
Back to list of marketing items >>
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Brochure
Note: All brochures require an in-person meeting with college relations and your supervising dean. Please contact college relations to schedule an appointment.
Back to list of marketing items >>
Go to end of form >>

Online Campus Event Calendar Posting
      (Shows in all Event boxes on the web site as the date nears. View calendar. >>
        Information may be edited to fit the calendar format.)

Name of Event Posting:  
Text Description: (Note: Limit text to visible area.)
     
Event web address:  
Back to list of marketing items >>
Go to end of form >>

Web Site Home Page Rotating Promotion Box
Note: Home page promotion box space is reserved for events/items that have significant impact on students, community and/or employees. Requests may be edited to fit home page promotion box format. You may be contacted by college relations for further details. Please place your request 10 working days before your promotion needs to be posted to the web site.
Name of Promotion:  
Text Description: (Note: Limit text to visible area.)
    
Promotion web address:  
Post Date:     
Back to list of marketing items >>
Go to end of form >>

Web Site Header Page Rotating Promotion Box
Note: Header page promotions must fit designated audience. Request may be edited to fit format. You may be contacted by College Relations for further details. Please place your request 10 working days before your promotion needs to be posted to the web site.
Header Page(s): 
      Students Employees
      Community Job Seekers
      Library* Recreation
      About Us Admissions & Registration
      Student Support Business & Corporate Training
      Continuing Education *  
       *Requests restricted to designated group unless given prior approval.
Name of Promotion:  
Text Description: (Note: Limit text to visible area.)
     
Promotion web address:  
Post Date:     
Back to list of marketing items >>
Go to end of form >>

Buzz Web Page Promotion (cyfair.lonestar.edu/goto/buzz)
Note: Request is subject to college relations approval. You may be contacted by college relations for further details. Please place your request within the first three weeks of the previous month or earlier.
Name of Promotion:  
Text Description: (Note: Limit text to visible area.)
     
Promotion web address:  
Post Month:  
Back to list of marketing items >>
Go to end of form >>

Street Marquee

Note: Message may be edited to fit format.
Text Message: (Note: Limit text to visible area.)
     
Post Date:     
Back to list of marketing items >>
Go to end of form >>

Television Monitors

Note: A PowerPoint screen of your televisions monitor promotion must be submitted via an e-mail attachment to cfc_collegerelations@lonestar.edu. Certain guidelines apply to your powerpoint screen.
Post Date:     
Back to list of marketing items >>
Go to end of form >>

Press Release
Note: Press Release requests must be submitted at least 3 weeks prior to your event for effective media coverage.
Informal synopsis of the event: (Note: Limit text to visible area.)
     
Informal summary of organization and/or department sponsoring the event:
(Note: Limit text to visible area.)
     
What is the expected attendence:  
Names and information on any distinguished attendees or event participants to be recognized: (Note: Limit text to visible area.)
     
Persons to contact for quotes (Names, phone numbers, and/or e-mail addresses): (Note: Limit text to visible area.)
     
Any other relevant information: (Note: Limit text to visible area.)
     
Newspapers:
To recieve optimal coverage for events adhere to the following deadlines. There are no exceptions for print advertisement deadlines.

Houston Chronicle/This Week

  • Community calendar & Preview listing - 2 months prior to event.
  • Community section -
    3 weeks prior to event.

1960 Sun Newspapers

  • Weekly community paper -
    3 weeks prior to event.

Houston Press

  • Weekly paper - 3 weeks prior to event.

Neighborhood Family Guide

  • Monthly magazine -
    first of the month prior.

Neighborhood Newletters

  • Peel and Krenek
    (30+ subdivisions) -
    first of the month prior
  • Champions (5 subdivisions) -
    2 months prior

Cy-Fair Houston
      Chamber of Commerce

  • Weekly e-mail blasts -
    month prior to event
  • Quarterly newsletter -
    month prior to event

Kids Directory

  • Monthly magazine -
    first of the month prior

Leader Newspaper

  • Weekly community paper -
    3 weeks prior to event
Other  
Post Date*:     
*Actual posting may vary due to print media deadlines.
Back to list of marketing items >>
Go to end of form >>

Week-at-a-Glance Internal E-mail

Note: Information due by noon on Friday the week prior to the event or earlier.
Item Title:  
Item Description: (Note: Limit text to visible area.)
     
Post Month:      Post Week:  
Back to list of marketing items >>
Go to end of form >>

Bi-monthly Internal Cy-Fair College eNewsletter

Note: Information due the week prior to publication on approximately the first and 15th of each month. College relations may contact you for further details.
Item Title:  
Item Description: (Note: Limit text to visible area.)
     
Post Month:      Post Date:  
Back to list of marketing items >>
Go to end of form >>

Promotional Items

Note: Promotional items are available on a first come first serve basis for student recruitment purposes only.

  • There is no quarantee for same day requests.
  • A 5 day advance notice is required for requests of 5 or less items.
  • For large orders of 50 items or more we require a minimum of 14 days notice, no exceptions.
  • Special order items require 30 days advance notice, no exceptions.
  • Department specific items (example: items branded for a particular division or club) require a budget code with request.)

On occasion College Relations can prepare a gift bag or other door prize items for special staff/faculty/student events or to honor an exceptional student.

Item: Amount (quantity and sizes):
      T-shirts
      Pens
      Mugs
      Other  
      Custom
      Description of custom item: (Note: Limit text to visible area.)
     
Pick-up Date:     
Back to list of marketing items >>

SIGNATURES:

Originator:
Dean:
Vice President:
Director of College Relations:

 
Lone Star College-CyFair
9191 Barker Cypress Rd
Cypress TX 77433
Phone 281.290.3200
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